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Google Drive Organization

Status
held
Tier
Tier 2 — Platform
Owner
Ryan Colston
Started
2026-04-09

One-line description. Reorganize personal and work Google Drives. Agent-first taxonomy. Meeting title conventions. Automation for recording filing.

Why

Both drives are a mess. Work Drive has 50+ root folders. Agent folders named by email. Templates scattered. Three separate Meet Recordings folders.

I can't find documents by agent, property, or coaching subject. Every search takes longer than it should. Personal Drive owns master templates so I stay portable if I ever leave Orchard.

Current state

Spec written. Build log started. Three-phase rollout planned. Awaiting Phase 1 execution.

Next 3 actions

  1. Run the top-level folder rename pass (Phase 1, structure + rename).
  2. Consolidate scattered templates into Personal Drive master folder.
  3. Draft the Meet Recording Sorter Apps Script (Phase 2, automation).

Decisions log

In-project decision log:

Date Decision
2026-04-09 Hybrid taxonomy locked. Agent-first folders + shared spine for templates, properties, team content.
2026-04-09 Personal Drive owns all master templates. Portability if I leave Orchard.
2026-04-09 Meeting title convention: {Type} \| {Params} with pipe delimiter. Apps Script parses pipes cleanly.
2026-04-09 Three-phase rollout: Structure+Rename → Automation → Polish

Open issues

References