Gmail Filter Backlog
One-line description. Ranked Gmail filter opportunities from the 2026-04-30 inbox audit. Quick wins A-J would clear about 30+ inbox items per day.
Why
Inbox-zero discipline.
Pure-notification senders shouldn't hit the inbox.
The 2026-04-30 audit surfaced 86 unfiled messages with strong auto-route patterns. Looker reports, Inbox Zero emails, Gemini meeting notes, Drive shares, Slack notifications, FUB notifications, self-automation forwards, NPS surveys, hiring updates.
Each one is a filter that takes a minute to set up and clears the same kind of message forever.
Current state
Captured but not active.
A-J quick wins are documented with exact from: patterns and target labels. Sub-labeling for FollowUpBoss (627 msgs across 7 categories) and Orchard Notifications (1,620 msgs) is audited but not executed. VIP star rules and reply-needed detection are scoped but not built. Triage Cloud Function (~/CCPJ/projects/pos-cloud-functions/functions/triage/) is dormant — v1 was 85% catch-all FYI, could be re-tuned with current data.
What pulls this forward: another inbox cleanup session, or noise levels start eating into focus time.
- Status: planning
- Last update: 2026-04-30
- Blocked on: nothing. Held by priority.
Next 3 actions
(none — surface when relevant)
Decisions log
- Portfolio organization — vault README is the front door, every project gets a hub from the template
Open issues
Quick filter wins (~10 min to ship, sequenced by impact):
- A.
from:[email protected]→ label "Looker Reports", skip inbox - B.
from:[email protected] subject:"Inbox Zero"→ label, skip inbox - C.
from:[email protected]→ label "Meeting Notes", skip inbox - D.
from:[email protected] subject:"edited recently"→ auto-archive - E.
from:[email protected]→ label "Drive Shares", skip inbox - F.
from:[email protected]→ add removeLabelIds:[INBOX] to existing forward filter - G. Broaden FUB filter:
from:followupboss.com(currently onlyleads@) catches[email protected] - H.
from:[email protected] to:[email protected](self-automation) → label "Self Automation", skip inbox - I.
from:[email protected]→ label "NPS Surveys" - J.
from:[email protected]→ label "Hiring", skip inbox
Sub-labeling (audited, not executed):
- FollowUpBoss (627 msgs, 7 categories): auto-archive Hot Sheet (84) + Collaborator added (11)
- Orchard Notifications (1,620 msgs): sub-label Lost Leads, Search Alerts, Consults
Bigger lifts:
- VIP star/important rules — Court Cunningham, Chris Smith, Sharon McMilion → auto-star + IMPORTANT
- Reply-needed detection — emails sent only to me (not list) from team members → flag
- Triage Cloud Function revival decision — re-tune with current data, or kill
References
- Source audit: 2026-04-30 inbox session
- Triage CF code home:
~/CCPJ/projects/pos-cloud-functions/functions/triage/ - Related: GCP Enhancement Candidates (Workspace Events API could power smarter triage)